FAQ's

To help you navigate our frequently asked questions page you can click on the links below to quickly get to the answer you need.

Election Questions

Why are student elections important?

What will elections look like with Covid Restrictions in place?

Where can I find the election rules?

Who can vote in elections?

How does the voting system work?

Where can I find the election dates?

Where can I find the voting results?

Who do I speak to if I am unhappy with how the election is being ran?

Nomination Questions

Why should I stand as a student representative?

Why should I stand as a student representative?

I’ve never ran in an election before how does it work?

Will I be offered help to run in the election from the SA?

Can I ask friends to help me run?

I’ve not been involved with the Students’ Association before, can I still run?

I don’t have any previous work experience, can I still run?

Do I need to give up my course/university place to take up a role?

I'm graduating this year, can I stand for election?

Can I run for more than one role?

Where can I find out more about the roles?

Can anyone run for these positions?

How do I nominate myself?

What is a manifesto?

What are the guidelines for uploading a photograph to my nomination?

Can I download a nomination form if I have access issues?

What is the Paper Manifesto Deadline?

What happens once I submit my nomination? 

Campaigning Questions (for Candidates) 

When is the Candidates Briefing?

Can my election team join the Candidates Briefing?

When is Online Campaign Training?

How do I access my consultancy appointment?

How will online campaigning work?

Is there a Campaign budget?

When can I start Campaigning?

Will there be a Candidate debate?

What support is available during Campaigning?

Who do I speak to if I am unhappy with the conduct of another candidate?

What do I do if I want to make a formal complaint?

I’m finding campaigning quite stressful, what do I do?

How can I run a campaign online if I don't have access to a computer/laptop/broadband?

How do I run my campaign online if I don't currently use Social Media?

Why are student elections important?

CitySA acts as the recognised representative channel between students and the College. With almost 30,000 students enrolled each year, to represent all of them effectively we need to elect student officers to speak on their behalf. The only way to ensure that this truly representative is for students to vote on what matters to them and select the right people to get the job done.

What will elections look like with Covid Restrictions in place?

Our elections will be purely online this year with candidates asked to create online campaigning strategies to reach students.  Our website will host all the information about candidates, where to follow their campaigns and be where students can vote.   We will also share election information on how and where to vote through our main communication channels throughout voting week.

Where can I find the election rules?

You can find a copy of the elections rules by clicking here.

Who can vote in elections?

Only students who are enrolled at the College at time of voting can vote in elections.

How does the voting system work?

CitySA uses the Single Transferable Vote (STV) system which provides voters with much more choice and influence. STV means Candidates do not need the majority of votes to win, but instead a “quota” or proportion of the vote.  The “quota” is determined by the number of votes cast and the number of posts to be filled.

When voting you will be asked to list your candidates in order of your preference (first, second, third and so on). You can vote for as many or as few candidates as you want.

When voting has closed, surplus votes can be transferred to a further competing candidate (according to the voter's order of preference) if the first-choice candidate is eliminated during a count or has more votes than required for election.

Unlike other voting systems, where only a small number of votes actually contribute to the result, STV ensures that very few votes are wasted.

Where can I find the election dates?

You can view the full elections schedule at the bottom of our Candidate Resources Page.

Where can I find the voting results?

The voting results will be announced on the 26th of March through our Social Media channels.  Following this a copy of the results will be added to our website.

Who do I speak to if I am unhappy with how the election is being ran?

We hope that you will be completely satisfied with our elections process. Should you have a concern we want to work with you to resolve the issues as quickly as possible. All feedback should be made to the Deputy Returning Officer by email - sinead.mckenna@cityofglasgowcollege.ac.uk

Nomination Questions

Why should I stand as a student representative?
You get to make a difference to students’ lives, working with the College to improve the student experience and make change happen.  There are of course personal benefits to being an elected officer including a paid salary, training opportunities and support with career progressions.  Finally, working in the SA is loads of fun!

I’ve never ran in an election before how does it work?

It’s quite simple; interested students nominate themselves for the roles to become candidates, candidates reach out to students encouraging them to vote for them through campaigning and students go on to vote for who they think would be best for the job. 

There are of course more rules than this which we will go over with you once nominations close.

Will I be offered help to run in the election from the SA?

The SA team cannot assist any candidates in running their individual campaigns but general support has been set up.  All candidates will be expected to attend their candidates briefing where an overview of the rules and elections process will be covered.  They will then be offered the option to access campaigning training, the use of an election budget and ongoing emotional support from the team throughout the campaigning period.

Can I ask friends to help me run?

Yes, you are welcome to organise a campaign team to support you but please remember that your team members will also be subject to the election rules.  If they breach anything, it impacts your campaign so make sure they understand this before they start.

Previous work with the SA is not a requirement of our election roles.  It will of course make the role much easier for you should you be successful as you will already be familiar with the team and how the SA works.  Of course, full training and induction are provided but it may take a few months before you feel you really know the job.

I don’t have any previous work experience, can I still run?

Being an election, there isn’t a set of criteria you have to prove you have.  However, you do need to demonstrate why students should vote for you.  Work experience might be one reason but passion to help others and ideas for change can be just as convincing.

Do I need to give up my course/university place to take up a role?

No, our Vice President positions are part time and hours are flexible to fit around your course work.  For the full time President position you can discuss your deferral options with your course lead.

I'm graduating this year, can I stand for election?

Yes, but only for the Student President position.  All other positions require you to be a student at City of Glasgow College while undertaking the role. 

Can I run for more than one role?

No, you can only nominate yourself for one role.

Where can I find out more about the roles?

A breakdown of role responsibilities, salaries and hours can be found on the Roles Available Page.

Can anyone run for these positions?

Only current students at City of Glasgow College (excluding evening/weekend leisure courses) can stand for election. To check the full eligibility criteria of each role, go to the Roles Available Page.

How do I nominate myself?

When elections are open you can simply log in (using the same credentials you use for MyCity) to the election page and choose which position to nominate yourself for. Make sure you upload a manifesto to let students know what you stand for and why they should vote for you!

What is a manifesto?

A manifesto gives you an opportunity to tell students why they should vote for you. It outlines what the candidate will do if elected and any relevant experience the candidate has which they feel makes them the best person for the role. For more information, see our guide to writing a manifesto.

What are the guidelines for uploading a photograph to my nomination?

Photos submitted to your nomination form should be a clear portrait shot of yourself against a neutral background (avoid images from events, nights out, etc.) to allow student to easily identify you at point of voting.

Can I download a nomination form if I have access issues?

Yes, you can download our nomination form by clicking here.  Just make sure to complete and return it by the nomination deadline on Friday the 5th of March at 1pm.

What is the Paper Manifesto Deadline?

This deadline refers to anyone who has had challenges with logging into the website or as a learning support request has asked to submit their manifesto manually, for our team to upload to the website on their behalf.  There is no additional paperwork you need to be complete if you have completed your nomination electronically.

What happens once I submit my nomination?

The Students’ Association will check the manifesto and photo you submit to ensure that the content is acceptable and meets accessibility criteria.  They will also check that you are eligible to run for the post you have nominated for.

Once all the checks are complete you will be invited to attend the Candidates briefing on the 8th of March.

Campaigning Questions (for Candidates) 

When is the Candidates Briefing?

The Candidates Briefing Session is scheduled to take place on the 8th of March at 12pm through zoom and should last no longer than an hour.  All candidates are expected to engage with this session, failure to do so may result in a candidate being removed from the running.

An official invite with zoom link will be sent at close of nominations to all candidates, but you can save the date for now.

Can my election team join the Candidates Briefing?

Yes, anyone involved in your election can join the briefing session.  Just let the SA know they will be attending and the link can be forwarded on.

When is Online Campaign Training?

Online Campaign Training for candidates has been organised for the 8th of March at 4pm through zoom and should take no longer than an hour and a half.   This training is optional for candidates but has been set up to provide you guidance on how to run a successful campaign with an external expert.

Following the training candidates can also access a follow up one to one consultancy session with the campaign consultant.

How do I access my consultancy appointment?

A link to booking your consultancy appointment will be sent to all candidates following their training.  Appointments will be booked on a first come first served basis (there are enough appointments but you may not get the time you want).

Please note that the SA has covered the cost for all candidates to receive just one appointment each, so if you need to reschedule please do so with 24 hours’ notice otherwise this will count as a no show and you won’t get to re-book.

How will online campaigning work?

Each candidate will be offered training on how to run a successful campaign followed by a 30min consultancy session on your campaign plans with the training provider.  From here candidates can use any of the methods and/or platforms discussed to set up online campaigning for their chosen role.

The SA will host all information about the candidates on their website including links to their online campaigns for students to access.  Additionally, we will host Candidate Q&A’s that will be published on main communication channels.

What are the Candidate Q&A’s?

Students will be invited to submit questions in advance for candidates to answer during a Q&A session.  These will be pre-recorded through zoom then published during the first week of campaigning on CitySA’s main communication channels.

A member of the team will be in touch to organise your participation in this prior to campaigning starting.

Is there a Campaign budget?

Yes, all candidates are allowed to spend up to £20 on appropriate campaign materials this year which will be paid back to candidates providing proof of purchase is provided.  To ensure a fair election, topping up this budget with your own funds is not allowed, nor are freebies that aren’t accessible to all candidates.

The team will support you with the administration in claiming this back to your bank account.  For noting, if providing an online receipt as proof the name on the receipt much match the name on the bank account.

When can I start Campaigning?

It is important you do not start campaigning until the official campaigning period, doing so beforehand would be a breach of campaign rules and may disqualify you from the running.  The campaign period this year is from the 15th to the 25th of March.

Will there be a Candidate debate?

There will be Candidate Q&A sessions, where students will submit questions in advance for candidates to answer.  These will be pre-recorded through zoom then published during the first week of campaigning on CitySA main communication channels. 

A member of the team will be in touch to organise your participation in this prior to campaigning starting.

What support is available during Campaigning?

Whilst the SA team cannot help you run your campaign; we will ensure you have emotional support to do so. This year we have set up zoom catch up for all the candidates to chat and discuss how they are getting on; we are establishing a short-term coaching system so you have a point of contact to chat with one on one and we have organised stress busting activities like meditation and yoga for you.
 

Who do I speak to if I am unhappy with the conduct of another candidate?

We expect all candidates to adhere to our election rules and policies.  If you feel that another candidate (or a member of their campaigns team) is not following these then we would want to work with you both to resolve the matter as quickly as possible through informal consultation. 

All concerns/complaints should be sent on to the Deputy Returning Officer by email - sinead.mckenna@cityofglasgowcollege.ac.uk

What do I do if I want to make a formal complaint?

In the first instance you should speak to the Deputy Returning Officer to confirm if the complaint is valid and/or whether it can be resolved informally.  If the complaint does require a formal process to be adopted the Deputy Returning Officer will ask you to complete a formal complaint form, identifying exactly what rule has been broken and provide as much evidence as possible in support of your complaint. 

All concerns/complaints should be sent on to the Deputy Returning Officer by email - sinead.mckenna@cityofglasgowcollege.ac.uk

I’m finding campaigning quite stressful, what do I do?

If you can, get in touch with your SA point of contact and ask to speak to them about what you are finding challenging - they will do what they can to coach you. If you feel you can’t wait, you can check out the college wide TogetherAll platform that offers mental wellbeing support or if you are feeling particularly vulnerable you can contact the Samaritans at any time of day on 116 123.

How can I run a campaign online if I don't have access to a computer/laptop/broadband?

You can run your entire campaign from your mobile device as most will allow you to download the zoom app and social media platforms to run your campaign.  

Click here to download Zoom

Click here to go to the Android App store

Click here to go the Iphone App store

How do I run my campaign online if I don't currently use Social Media?

Full training on how to run a successful online campaign has been organised for all candidates with follow up one to one consultancy sessions available to clarify your learning and get feedback on your campaign plans. Training will take place on the 8th of March at 4pm with all booking links sent out to candidates when nominations close.

City Campus

Students’ Association
City of Glasgow College
Second Floor
190 Cathedral Street
Glasgow
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t: 0141 375 5322

Riverside Campus

Students’ Association
City of Glasgow College
Ground Floor
21 Thistle Street
Glasgow
G5 9XB
t: 0141 375 5600

City of Glasgow College

Registered Charity No: SC036198


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